Designing Meeting Rooms for the Contemporary Office: Partitions, Seating, Tables and Lighting

Table Of Content

• Placemaking Signage Ideas to Turn a Space Into a Place
• Types of conference room setups
• Modern Conference Room Design Ideas for 2023
• So, what makes an effective meeting room?
• ​Bonus: The Best Video Conferencing Equipment for Your Conference Room
• Empower Collaborations with Inspiring Conference Rooms!
• Lounge Furniture

Whiteboards take up a lot of wall space that can hinder a design, so consider how to store it when not in use. In the aftermath of COVID, it seems unlikely that the entire workforce will be inside an office ever again. That said, meeting rooms will still play an important role in facilitating effective collaboration. You'll want to ensure that you have the technology to support video conferencing; speakers throughout the room and enough microphones to capture any speaker.

Placemaking Signage Ideas to Turn a Space Into a Place

Modern conference room design features lighter, brighter atmospheres–with more comfortable furniture. In a contemporary conference room, you'll find ergonomic furniture designed to support comfort for extended discussions. Fully-adjustable seats with sleek, current, and minimalist design elements will also surround a long table.

Types of conference room setups

Our 9 Conference Room Design Ideas & Trends for 2024 can help you make the most of your meeting spaces. All of these questions are extremely important as you consider conference room setup strategies – since the layout can make or break a meeting. You want to ensure that every attendee can see and hear each other as well as the presenter (if there is one), and that the room is equipped with the right audio-visual equipment. Whether you're looking to install a conference room in your office or simply improve your existing conference room design, you'll benefit from taking the tips in this article on board.

Modern Conference Room Design Ideas for 2023

Unfortunately, many conference rooms aren’t built for hybrid meetings — meetings in which some employees attend in the physical office and others attend virtually. A standard, or boardroom layout is probably the most recognizable meeting room setup. Depending on the room’s goals, it may include a whiteboard or TV screen mounted on a wall. Now, of course, you want to make sure to pick a great camera for video conferencing. There are a variety of different cameras for different room sizes and based on what kind of features you need or want.

So, what makes an effective meeting room?

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Each component, while serving its specific function, should work collectively to fulfil a specific purpose and to cater to the needs of those who will use the space. A Smart Conference Room integrates advanced technology to facilitate seamless communication, collaboration, and automation in meeting spaces. It often features tools like interactive displays, voice recognition, and IoT devices, enhancing the efficiency and productivity of meetings. While a conference room’s setup plays an important role in engagement and productivity, its design is equally impactful. Everything from the type of technology that gets integrated into a space down to the color of the paint on its walls works together to make a difference in meeting quality. In other words, people are happier to spend time in a room that’s inviting.

13 Design Ideas for Meeting Rooms - BizBash

13 Design Ideas for Meeting Rooms.

Posted: Fri, 21 Apr 2023 07:00:00 GMT [source]

​Bonus: The Best Video Conferencing Equipment for Your Conference Room

Research suggests that green and blue helps people focus and think efficiently. Red walls may inspire passion that you don’t typically see in employees. Collaboration can happen in different ways, so you’ll need to think about how you want your conference room to inspire people. If you have a lot of people working on a project, then you may want a conference room that makes it easy for people to break off into small groups. After a short brainstorming session, you can bring the groups back together to share ideas. If you have a small group of experts working on a single issue, then you may want a table where they can collaborate via tablets and smartphones.

Flexible Meeting Spaces

When you prepare presentations, you expect that conference rooms will have the right technology for you to display graphs, designs, videos, and other media that support your ideas. What happens when you find that a conference room doesn’t even have a projector? You have to scrap your original presentation and use a bare bones version. A meeting room is a space designed for smaller gatherings or discussions, often with basic amenities.

Examine your workforce and meeting data to determine how many people attend meetings at your organization. A modern conference room is nothing without cutting-edge technology. Before you begin the aesthetic design, make sure you have documented clear technology requirements. Meeting rooms should be designed environments for specific outcomes. Some of this waste can be solved through smart conference room design. By creating the right space, you can influence how your employees behave.

Considering the importance of collaboration, you need to spend some time thinking about what type of conference room will serve your team best. The more you know about the reason your conference room exists, the better you will be at creating a design that serves the room’s purpose. Additionally, you can have the option to allow users and admins to book meeting services such as catering, layout reorganization, room technical setup, and more.

Depending on the time of day, you may even notice a few people drifting off to sleep. Doctors warn that sitting too much during the workday can lead to serious health problems like heart disease and diabetes. Those are already good reasons to choose furniture that keeps people active while they’re in the conference room. When you care about the environment that you work in, you find that your work becomes better. That’s one of many reasons that you should think carefully about design options before you build conference rooms.

Also, gather information about how workers and guests use your organization’s meeting spaces. In today’s collaborative culture, the ability to share files, write information on digital whiteboards, and record audio and visual input are key features. So are flexible seating, panoramic video capture, and large surfaces for sharing physical models or documents. The first step in creating an effective conference room is to carefully consider the seating arrangement. Opt for a layout that encourages open communication and interaction. Circular or U-shaped arrangements, for instance, facilitate eye contact and promote a sense of equality among participants.